The following Description of Duties, taken from the NETA Handbook, give information for both the Committee Chair and the Alternate.

Convention Standing Committee Chair

Summary: The Convention Chair performs planning, budgeting and administrative actions necessary to obtain appropriate facilities for area assemblies, conferences and major events hosted by the area.

Duties:

  1. Ensure that all assemblies and conventions are organized and managed as specified in the NETA Policies and Procedures document.
  2. Appoint all necessary planning and activity committees necessary to ensure successful area assemblies and conventions.
  3. Coordinate with the area committee on the location and dates of the regularly scheduled area assemblies.
  4. Ensure that the Fall Assembly and Convention is both centrally located and scheduled as close as possible to thethird weekend in September.
  5. Solicit proposals from area hotels and contracts with the specific hotel of choice and work closely with the hotelstaff to facilitate the assemblies and resolve problems.
  6. Maintain a separate bank account for deposit and disbursement of funds for the assembly and convention.
  7. Manage advance funds received from the Area Treasurer and ensure that registration receipts and donations arereturned to the Treasurer. Complete a typed financial statement, which is to be presented to the area committee.
  8. Work with district volunteers throughout the area to instruct on hosting the out‐lying assemblies and remain available to the “host district” chairpersons and local committee members in facilitating their hosting a SummerAssembly and two of the Winter Orientations. Also arrange for district hosting of the assembly hospitality suite.
  9. Ensure that literature, tapes and other items displayed and sold at any area assembly or convention areConference approved or from Grapevine or are GSO service pieces.
  10. To the extent possible and practicable, ensure that assemblies, conventions and special events provide services to attendees with accessibility and bi‐lingual interpretation needs.